Resources
APPLICANT RESOURCES
The Accessibility Support Fund helps applicants hire service providers to help them overcome any disability-related barriers within the FACTOR application process and their project funding.
Applicants may be eligible for funding to assist with any or all of the following processes:
- creating a User Profile and submitting an Applicant and Artist Profile in the FACTOR portal
- completing and submitting an application
- completing and submitting a completion for an approved project
Up to $500 is available per applicant, per FACTOR fiscal year (April 1 – March 31). Funding is available for applicants who self-identify as having disabilities—including physical, sensory, mental, intellectual, and learning disabilities—and require additional support in the application process as a result. Applicants should contact FACTOR at least six weeks before you plan to apply, and, if applicable, six weeks before a program deadline.
How the fund works:
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Contact your assigned Project Coordinator, or our general information address (info@factor.ca, or toll free at 877-696-2215 ext. 200) to discuss the request.
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You will be asked to provide the following information: the type of assistance requested (profiles, application, or completion), who you will hire as a service provider (note: they cannot be a related party), and the amount you are requesting.
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If you do not already have an assigned Project Coordinator, one will be assigned to you. If you are eligible for Application Accessibility Support Funding, your Project Coordinator will confirm FACTOR’s contribution within five business days.
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You must enter into a written contract with the service provider that specifies the services to be provided, their timing, and their cost. FACTOR does not provide advice on service providers or facilitate agreements.
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The service provider must send an invoice for up to $500 to your Project Coordinator. This invoice must be made out to FACTOR and must reference the work that was done for you. Your Project Coordinator will arrange a direct deposit payment to the service provider once the work has been completed.
Explains process of creating and completing a user profile in the FACTOR Portal.
Explains process of creating and completing Mandatory Information for an artist profile in the FACTOR portal.
Explains process of creating and completing an applicant profile in the FACTOR Portal.
This document includes all questions in an application for the Artist Development program.
This document includes all questions in an application for the sound recording component of the Juried Sound Recording program.
Explains required materials and scoring breakdown for juried programs (Artist Development and Juried Sound Recording).
Sample elements and tips to create a successful marketing plan for Juried Sound Recording applications.
Requirements for proof of sales in the form of a letter from a FACTOR-Recognized Distributor or Accredited International Distributor.
Required when applicant is under 18 years of age, confirming parent or guardian’s consent.
Explains how to share profiles and projects with other users in the FACTOR portal.
forms & tools
Grants authority for a party to act on your behalf regarding FACTOR-funded projects.
Used to calculate revenue from album sales (digital and retail) for the purposes of determining your artist rating.
Used to calculate revenue from live performance dates for the purposes of determining your artist rating.
Requirements for proof of sales in the form of a letter from a FACTOR-recognized distributor or accredited international distributor.
Use this form to identify the six singles that are being compiled to meet the full album Qualifying Release requirement.
Instructions for Remote Communities Calculator.
Template for supporting documentation in sync licenses section of artist profile
RECIPIENT RESOURCES
FACTOR funding recipients are eligible for top-up support to their project funding for costs related to accessibility. FACTOR will allow applications in this fund for up to $5,000 each fiscal year, not to exceed $5,000 per project. Eligible costs claimed under this fund will be reimbursed at 100%. This fund is open to artists and staff of music companies associated with the project Artist or Applicant. Support for this fund is provided exclusively by Canada’s Private Radio Broadcasters.
Eligible costs include but are not limited to: costs to make approved project activities accessible for the Applicant, equipment rental, support worker to assist with approved project activities, sign language interpretation, a guide or visual describer, converting material into accessible formats.
Ineligible costs include but are not limited to: supports and services required for day-to-day living and activities not directly related to the funded project, capital costs (e.g. purchasing equipment), costs supported by other public funders.
Recipients may submit their request at any point after accepting FACTOR’s offer of funding for their project. We strongly encourage interested applicants to discuss potential costs with their Project Coordinator in advance. Advances may be available. Invoices or receipts, plus proof of payment, are required upon completion.
Directs clients how to properly acknowledge funding support for new musical works projects.
Used to claim artists’ donated services for Artist Development projects.
Mandatory Midterm Report template for Artist Development projects.
Tips for recipients of the Artist Development program.
Describes how to complete and submit a completion.
Used to set up direct deposit to receive funding from FACTOR.
Form used to claim in-house staff costs.
Details on what kind of expense documentation you must provide in your completion.
Used to claim personal vehicle expenses for eligible FACTOR projects.
Where allowed, used to claim services and/or per diems paid in cash by or donated to the applicant.
Template for log of in-studio work for submission with Sound Recording completion report.
Used to declare the suppliers being used on a project.
FAQs about T4A tax forms provided to FACTOR grant recipients.
Cost Reports
A Cost Report is a tool to organize and list all eligible expenses before submitting a completion budget. The completed Cost Report is uploaded to the completion budget page, located within the Budget tab of your completion.
If you don’t have Microsoft Excel, you can fill out the cost report using free online software like Google Drive or Open Office. When you open the cost report, review the Instructions sheet for detailed directions.
Cost Reports are also available for download in the Budget section of the Completion.
Cost Report for the Artist Development program.
Cost Report for the Marketing component.
Cost Report for the Radio Marketing component.
Cost Report for the Songwriter Development program.
Cost Report for the Sound Recording component.
Cost Report for the Tour Support component.
Cost Report for the Video program or component.